📍 Location: Corpus Christi, TX
⏳ Job Type: Full-Time
💲 Compensation: Competitive, based on experience

 About the Role

We are seeking a highly organized and detail-oriented Office Administrator to join our team. This position plays a key role in ensuring smooth day-to-day office operations, supporting various administrative tasks, and assisting in financial processes. If you thrive in a fast-paced environment and enjoy multitasking, we’d love to hear from you!

 Key Responsibilities

Reception & Office Coordination

• Answer and transfer phone calls professionally

• Greet and assist visitors, ensuring a welcoming experience

• Accept deliveries and guide visitors as needed

Purchase Orders & Expense Management

• Maintain and organize PO system in Fleet Cost and Care (FCC).

• Process and respond to emailed PO requests

• Scan and store physical PO records monthly

• Reconcile POs with employee P-card reports

Invoice & Billing Support

• Assist in creating invoices in OpenInvoice, OpenTicket, NetSuite, and FCC

• Check NetSuite for missing field tickets and attachments

• Follow up on unpaid invoices for approval and processing

• Scan, attach, and store invoice records systematically

Expense Reports & Credit Card Management

• Review Coast expense reports weekly

• Reconcile Coast reports with employee-submitted expense reports weekly

Receiving & Financial Support

• Deposit customer checks as needed

• Organize and file check deposit records

• Retrieve daily mail when required

Employee Records & General Office Management

• Assist where needed.

 Who You Are

✅ Highly organized with strong attention to detail
✅ Comfortable working with financial documents and systems like NetSuite, FCC & OpenInvoice (or willing to learn)
✅ Proficient in Microsoft Excel and other office software
✅ Excellent communication skills, both written and verbal
✅ Able to multitask and adapt in a fast-paced environment

 Why Join Us?

🌟 Competitive salary & benefits
📈 Growth opportunities within the company
💼 A supportive and collaborative work environment

How to Apply

If you’re interested in this position, please send your resume and a brief cover letter outlining your qualifications to application@circle8services.com.  You can also apply online. We look forward to hearing from you!